Position: Legal Assistant

Firm: Rupp Pfalzgraf LLC

Location: Buffalo, NY

About Us: Rupp Pfalzgraf LLC is a fully integrated law firm that provides comprehensive legal services and outstanding advocacy at the intersection of business and law. Our Environmental and Project Development & Land Use practices support clients navigating complex regulatory requirements, major development projects, environmental compliance, permitting, and litigation. Working closely with our multidisciplinary team of attorneys, this position offers a unique opportunity to contribute to matters involving project approvals, environmental impact review, zoning, land use planning, and dispute resolution. We are committed to delivering high-quality, efficient, and strategic legal solutions while maintaining a collaborative and positive firm culture.

Position Overview: We are seeking an experienced Legal Assistant with 7+ years of relevant legal support experience to join our Environmental and Project Development & Land Use practices. The ideal candidate is a proactive, resourceful self-starter who thrives in a fast-paced environment, anticipates the needs of attorneys, and requires minimal direction while managing both administrative and billable work.

Key Responsibilities:

• Assist with land use and zoning matters, including preparing application materials, coordinating submissions, tracking deadlines, and compiling municipal hearing packets.
• Support attorneys with project development and environmental due diligence, reviewing reports, compiling permitting documentation, and organizing transaction materials.
• Assist with SEQR/NEPA processes, including assembling environmental impact documentation and coordinating exhibits and consultant materials.
• Conduct fact-gathering, investigations, public record searches, zoning research, and agency file reviews.
• Prepare letters of intent, exhibits, transactional binders, and project-related correspondence.
• Provide litigation support for environmental and land use matters, including organizing case files, preparing motion and brief binders, and assisting with discovery.
• Coordinate with municipalities, agencies, consultants, and project stakeholders to facilitate document exchange and project workflows.
• May assist with commercial real estate matters related to development projects.

Qualifications:

• 7+ years of experience as a legal assistant or paralegal, preferably in environmental, land use, real estate, municipal, or litigation practice areas.
• Proven ability to work independently with minimal supervision while managing multiple deadlines and priorities.
• Highly proactive, with strong initiative and the ability to anticipate needs before they arise.
• Excellent written and verbal communication skills.
• Strong organizational abilities, attention to detail, and a commitment to high-quality work product.
• Interest in environmental law, land use, regulatory compliance, or project development.
• Ability to contribute to a collaborative and positive team environment.

Wage Information:

$26.00 – $32.00 per hour based on skillset and experience.

Benefits: Our generous benefits package includes paid time off in addition to paid holidays, medical/dental/vision insurance, 401k with Firm contribution, potential for 401 profit sharing, short and long-term disability insurance, employee assistance program, ID protection insurance, employee/spouse/child insurance, and an opportunity for a year-end bonus based on performance. These are just a few reasons why Rupp Pfalzgraf LLC has been consistently recognized as one of Buffalo’s Best Places to Work.

To apply, please submit your resume to careers@rupppfalzgraf.com. We look forward to reviewing your application and exploring the possibility of having you join our team at Rupp Pfalzgraf.

All qualified applicants will be afforded equal employment opportunities without discrimination because of age, race, creed, color, national origin, sexual orientation, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status.