Now Hiring: File Clerk – Buffalo

Now Hiring: File Clerk - Buffalo

Position: File Clerk

Company: Rupp Pfalzgraf LLC

Location: Buffalo, NY

Who We Are: Rupp Pfalzgraf LLC is a full-service law firm located right in the heart of downtown Buffalo that is driven by forward-thinking attorneys who embrace our clients’ enterprising spirit.  We are committed to excellence in the practice of law, and we value collaborative, human working relationships with people who share our optimism and energy.  Our team takes an innovative approach, creatively looking at every challenge from every angle to reveal opportunities for our clients and our employees.

Who We Need: As a File Clerk at Rupp Pfalzgraf LLC, you will play a crucial role in ensuring the efficient organization and management of legal documents and records.  You will be responsible for maintaining an orderly filing system, retrieving and delivering files as needed, and providing support to attorneys and legal staff in their daily tasks.  This position requires strong attention to detail, organizational skills, and the ability to work effectively in a fast-paced environment.

Responsibilities include, but are not limited to:

  • Organize and maintain physical and electronic filing systems for legal documents, correspondence, and other materials.
  • Ensure that all files are accurately labeled, indexed, and stored in accordance with established procedures.
  • Regularly update and purge files to maintain an efficient and organized filing system.
  • Retrieve requested files and documents promptly and accurately.
  • Ensure the confidentiality and security of all sensitive and confidential information.
  • Assist attorneys and legal staff with administrative tasks, such as copying, scanning, and printing documents.
  • Provide support for document preparation, including formatting, proofreading, and editing as needed.
  • Assist with the organization and preparation of legal filings, including assembling exhibits and creating binders.
  • Other miscellaneous duties as needed.


  • Ideal candidate should have experience in a professional business setting.
  • Proficiency in Microsoft Office applications, including Word, Excel, and Outlook.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Strong verbal and written communication skills.
  • Strong organizational skills and attention to detail.
  • Requires minimal supervision and is self-directed.

Wage Information:  $17.00 – $20.00 per hour depending on experience and skillset.

Benefits:  Our generous benefits package includes paid time off in addition to paid holidays, medical/dental/vision insurance, 401k with Firm contribution, potential for 401 profit sharing, short and long-term disability insurance, employee assistance program, ID protection insurance, employee/spouse/child insurance, and an opportunity for a year-end bonus based on performance. These are just a few reasons why Rupp Pfalzgraf LLC has been consistently recognized as one of Buffalo’s Best Places to Work.

What Makes Us Different:  While we work hard to help our clients be successful, we also like to have fun!  We are a firm that boasts a second-to-none culture: regular in-house events including firm lunches, happy hours, annual ping pong tournaments, and community events like Ride for Roswell.  We offer a fun, collaborative environment and a work life balance to give our people time to enjoy life outside of the office.

To apply, please submit your resume to We look forward to reviewing your application and exploring the possibility of having you join our team at Rupp Pfalzgraf.

All qualified applicants will be afforded equal employment opportunities without discrimination because of age, race, creed, color, national origin, sexual orientation, gender identity or expression, military status, sex, disability, predisposing genetic characteristics, familial status, marital status, or domestic violence victim status.